Privacy Policy

We, a general advertising company specializing in the financial industry, hereby declare, being convinced that the protection of personal information is an important social mission of the company, that we have established a management system for personal information protection based on JIS Q 15001, in order to ensure that all of our executives and employees comply with legal rules concerning personal information protection and to embody our company's basic policies described below, and that we will make company-wide efforts for the continuous improvement of the management system for personal information protection, by always focusing attention on changing social needs.

1. As a general advertising company specializing in the financial industry, we strongly recognize the importance of personal information protection. When we acquire the precious personal information of our customers and the personal information of our employees, we will clearly indicate the purposes of use of personal information, as well as whether personal information may be provided to external parties We acquire, use and provide the personal information within the purposes of use in an appropriate manner, and take measures to prevent any use beyond the purposes of use.
2. When we intend to entrust an external party with the whole or part of the handling of personal information acquired in accordance with the preceding paragraph, we will choose a business operator which satisfies a sufficient level of personal information protection, and take appropriate measures such as concluding a contract with the business operator, etc.
3. In order to ensure that you can provide your personal information without anxiety, we take reasonable security measures and preventive and corrective measures against any risks concerning personal information, including the leakage, loss or damage of personal information.
4. As a company collecting your precious personal information, we comply with the laws and regulations concerning the handling of personal information protection, and other rules including guidelines created by competent government agencies based on the Personal Information Protection Act and JIS Q 15001.
5. In order to ensure that personal information will be used in an appropriate manner and be protected thoroughly, we will review and improve the management system for personal information protection on an ongoing basis.
6. If any complaint, consultation request, etc., is received with respect to the handling of personal information by our company, the consultation desk for complaints and consultation requests related to personal information, as shown below, will respond to the complaint, consultation request, etc., in a swift and appropriate manner.

Date of establishment: April 1, 2005
Date of last revision: February 21, 2018
SOKEN INC.
Representative Director: Junko Saito

Consultation desk for complaints and consultation requests related to personal information

SOKEN INC.
Consultation desk for complaints and consultation requests related to personal information
2F, Sanai Kayabacho Building, 2-13-11, Nihonbashi Kayabacho, Chuo-ku, Tokyo
TEL: +81-3-5641-5170

Handling of Personal Information

Upon the management of your personal information, we will take extreme care in accordance with the following:

1. Personal Information Protection Manager

Our company appoints the following person as the Personal Information Protection Manager, who is responsible for the proper and safe management of your personal information, and for undertaking preventive and corrective measures against unauthorized access from external parties, or the loss, damage, falsification, leakage, etc., of personal information.

Personal Information Protection Manager: Manager of the Administration Division
TEL: +81-3-5641-5170

2. Purposes of Use of Personal Information

We collect personal information for the following purposes.

• To send out publications issued by our company.
• To send out documents related to questionnaire surveys.
• To send information about seminars and events.
• To insert name and face photos of coverage on published material.
• To execute accounting and general affairs delegated.
• To conduct management of the personal information of seminar participants from clients which use our company as a service provider.
• To send information about the hosting server maintenance services provided by our company to our clients.
• To respond to client inquiries.
• To manage the personnel affairs, employment, and health of employees.
• To send information about the interview schedule for job applicants, and to perform the screening of job applicants.

3. Provision of Personal Information

We will not provide third parties with personal information, except for the following cases:

• Cases where the consent of the person who has provided us with his/her personal information is obtained.
• Cases where required by laws, regulations, etc.
• Cases where our company outsources business to an external party. Such outsourcing will be conducted in accordance with the "Entrustment of Personal Information" below.

4. Entrustment of Personal Information

Our company outsources part of our business to external parties, in order to provide our clients with better services from the perspective of business operations. In the course of such outsourcing, we may entrust the external parties with personal information. In this case, we will carefully select external service providers which have established and put in practice a management system to properly protect personal information, and ensure that these external providers will implement proper management, by concluding contracts, etc., which prescribe the provisions necessary for proper management, confidentiality, etc., in order to prevent the leakage of your personal information.

5. Personal Information to be Disclosed

When our company has received from you a request for the disclosure, correction, addition, deletion, information about the purposes of use, erasure, and discontinuation of provision to third parties (hereinafter referred to as the "disclosure, etc.") with respect to personal information, we will respond to the request without delay, on the condition that the we are authorized to comply with any such request with respect to personal information for which the disclosure, etc., is requested.

6. Disclosure, etc., of Personal Information to be Disclosed

If we have received from you a request for disclosure, etc., with respect to personal information to be disclosed, we will comply with the request for disclosure, etc., to the reasonable extent, after we have confirmed your identity. However, we may not comply with your request if we find that the disclosure, etc., is likely to cause damage to the life, limb, property or other interest of another individual, or is likely to considerably disturb our company's business operations. If any laws, regulations, etc., apply, we will properly take actions required under such laws, regulations, etc.

7. Identity Confirmation

We check your identity using one of the following methods.

1. By calling the telephone number that has already been provided by you and confirm your identity.
2. By sending an email to the email address that has already been provided by you and confirm your identity through your email reply.
3. By confirming your name, address, telephone number, and date of birth in order to confirm your identity, when undertaking procedures.

When it becomes necessary to confirm the identity of your agent or representative, the person acting as an agent or representative must directly visit our office and present his/her driver's license or passport for identification.

8. Procedure for Complying with Requests for Disclosure, etc.

After the confirmation of your identity is completed, our company will send to you a "request form for the disclosure, etc., of personal information" by mail. When you have returned to us the "request form for the disclosure, etc., of personal information," we will immediately respond to the requested disclosure, etc. Our response to the requested disclosure, etc., may be either by telephone or in writing. No fee will be charged by us for your request for disclosure, etc.

If you have any complaints, consultation requests, requests for disclosure, etc., with respect to personal information, please refer to the following contact information.

SOKEN INC.
Consultation desk for complaints and consultation requests related to personal information
2F, Sanai Kayabacho Building, 2-13-11, Nihonbashi Kayabacho, Chuo-ku, Tokyo
TEL: +81-3-5641-5170